Key Deadlines

This page is designed to help you plan ahead for all the key deadlines in your sponsorship package. Please note not all deadlines apply to all sponsors or are listed below. Please refer to your contract or sponsor kick-off email for your program inclusions.


If you are not able to make a deadline and need extra time, please reach out to your customer success manager to discuss opportunities for deadline extensions. Please note we are not always able to extend deadlines so it's important to try to meet the dates listed below.

📆 Fri, Sept 6: Submit Sponsored Breakout Items

*This deadline is for some sponsors depending on your contract*


Please submit your sponsored breakout items via the VERGE 24 Sponsored Breakout Form by this date. More sponsored breakout information is available here.

📆 Fri, Sept 6: Submit Sponsored Meal Items

*This deadline is for some sponsors depending on your contract*


Please submit your sponsored meal (breakfast/lunch) items via the VERGE 24 Sponsored Meal Form by this date. More sponsored meal information is available here.

📆 Fri, Sept 6: Confirm Booth Space, Furniture & Sign

*This deadline is for some sponsors depending on your contract*


Having a booth in the VERGE 24 Expo is a great way to connect with attendees and promote your company's climate tech initiatives. Email your customer success manager to confirm or decline your expo booth space, complimentary furniture and sign. More expo information is available here.

📆 Fri, Sept 13: Submit Sponsored Roundtable Items

*This deadline is for some sponsors depending on your contract*


Please submit your sponsored roundtable lunch items via the VERGE 24 Sponsored Roundtable Form by this date. More sponsored roundtable information is available here.

📆 Fri, Sept 27: Submit Logos & Company Info

*This deadline is for all sponsors*


Send your logos and company info (description, website, social links, and contact info) to your customer success manager as soon as possible and by this date at the latest for inclusion on the event website and printed sponsor signage. Logos submitted after this date may not be included on onsite signage. Here are the specifications of the items needed:


📆 Fri, Sept 27: Submit Social Post Copy & Image

*This deadline is for some sponsors depending on your contract*


Sponsored social posts will be shared on the Trellis X, Facebook and LinkedIn pages once in the lead up to the event. Send your social post copy and image (optional) to your customer success manager by this date. The copy must be 255 characters with spaces or less and include the following intro: "We are thankful to have @(company's social handle) as a sponsor of #VERGE24." and end with “#sponsored.” The copy you add must be in third person and a link to either your website or the event website is required. The image specifications are listed below. If you do not provide an image, Trellis will use a generic event image.


📆 Mon, Sept 30: Order Extra Booth Materials

*This deadline is for some sponsors depending on your contract*


If your company needs to order monitors, extra power, extra furniture, ethernet, or other booth materials, please do so by this date as this is the early rate deadline for most items. Vendor contact info and product information is available here.

📆 Fri, Oct 4: Submit Video Ad

*This deadline is for some sponsors depending on your contract*


This is a hard deadline for video ads as we need ample time to insert and test the video on our streaming platform. Send your video file in the following format to your customer success manager. You can see examples of prior video ads here.


📆 Fri, Oct 4: Complete Zero Waste Survey

*This deadline is for some sponsors depending on your contract*


All exhibitors must review the Zero Waste Guidelines and complete the Zero Waste Survey to understand what can and cannot be brought to the event and confirm compliance with our zero waste policies. 

📆 Fri, Oct 11: Book Hotel Rooms

*This deadline is for all sponsors*

Book your hotel rooms at one of our partner hotels near the event venue (the San Jose Convention Center) at the special Trellis rates here as soon as possible. These rates are only guaranteed up until this date and are subject to availability. Do not wait to book! These rooms will sell out early, and we unfortunately cannot save rooms for sponsors. 

📆 Fri, Oct 18: Register Passes

*This deadline is for all sponsors*


Please register your team following these directions. Note, there is no real deadline for registering passes, but we recommend doing so as soon as possible as paid passes are likely to sell out a couple weeks before the event. Complimentary sponsor and speaker pass registrations, however, will continue to be accepted.

📆 Fri, Oct 18: Promote Your Participation

*This deadline is for all sponsors*


VERGE 24 is the center of gravity for professionals catalyzing transformative, profitable change through deploying climate tech at scale and we want to make sure your clients, partners and broader network are there to be part of the conversation. To help make it easy, we've compiled all the materials you'll need to spread the word. Click here for copy and images to use for promotion. We recommend reviewing this material by this date so you have time to promote your participation before the event.